The ChatGPT Business Toolkit: Copy-and-Paste Prompts for Every Department

Think of ChatGPT as the most capable new hire you’ve ever had. It’s eager, incredibly fast, and has access to a vast repository of knowledge. But like any new team member, its output depends entirely on the quality of your instructions. Give it a vague, one-line request, and you’ll get the work of an inexperienced intern- generic, lacking in context, and needing heavy edits.

To get the work of a seasoned strategist, an expert marketer, or a sharp analyst, you need to provide a professional-level brief. You need to give it a role, context for the task, and clear constraints for the final output.

Using these prompts is straightforward: simply find the prompt that matches your goal, replace the text inside the [brackets] with your own specific information, and copy the complete template directly into your chat.

This guide is your playbook of strategic briefs. It’s not just a list of questions to ask; it’s a curated collection of structured, copy-and-paste templates designed to transform ChatGPT from a fun novelty into a powerful, productivity-driving force for every department in your business. Prepare to delegate with confidence and get expert-level results, every time.

 

I. Marketing & Content Creation

Drive engagement and growth with targeted, high-quality content.

1. Comprehensive Blog Post or Article
   Act as an expert content strategist and SEO specialist.
   • Topic: [Your Article Topic]
   • Target Audience: [Description of Target Audience, e.g., small business owners]
   • Primary Goal: [Primary Goal, e.g., educate readers, drive sign-ups]

   The article should:

   • Be approximately [Word Count] words.
   • Have a [Tone, e.g., professional, witty, instructional] tone.
   • Include a compelling title and an introduction with a strong hook.
   • Be structured with H2 and H3 headings.
   • Naturally incorporate the keywords: [Keyword 1, Keyword 2, Keyword 3].
   • Conclude with a call-to-action to [Desired Action, e.g., download our ebook].
2. Persuasive Product Description
   Write a persuasive product description for our new [Product Name].
   • Product Type: [Type of Product, e.g., a smart home device]
   • Target Audience: [Describe Target Audience, e.g., tech-savvy homeowners]
   • Key Benefits: [Benefit 1], [Benefit 2], and [Benefit 3]
   • Tone: [e.g., exciting and innovative, reliable and trustworthy]
3. Multi-Platform Social Media Campaign
   Act as a social media manager for our brand, [Your Company Name]. Create a campaign announcing our new [Feature/Product Launch/Offer]. Maintain our brand’s [Brand Voice, e.g., fun and approachable] voice.
   The campaign needs tailored posts for:
   • LinkedIn: A professional post targeting [LinkedIn Audience], focusing on [Business Benefit].
   • Twitter/X: A concise and engaging thread (3 tweets) with relevant hashtags.
   • Instagram: A caption for a visual post that asks a question to drive engagement.
4. Social Media Content Calendar
   Create a [e.g., 7-day] social media content calendar for [Instagram and Facebook].
   • Goal: [e.g., boosting engagement, promoting a product launch]
   • Content Mix: Include ideas for [educational posts], [behind-the-scenes content], and [promotional posts].
   • Requirements: Suggest visual content ideas, relevant hashtags, and optimal posting times.
5. High-Converting Email Marketing Copy
   Draft an email for our upcoming marketing campaign.
   • Audience: [Description of Email List Segment, e.g., Customers who haven't purchased in 90 days]
   • Goal: To get them to [Action, e.g., use a special discount code].
   • Offer: [Details of the Offer, e.g., 20% off with code WELCOME20]
   • Tone: [e.g., urgent and exciting, warm and personal]

   The email needs:

   • 10 engaging subject line options to A/B test.
   • A short, personalized preview text.
   • A clear, benefit-driven body copy.
   • A single, prominent call-to-action button labeled “[Button Text]“.
6. Integrated Marketing Plan
   Outline an integrated marketing plan to launch our new [Product/Service].
   • Target Market: [Specific Target Market, e.g., young professionals aged 25-35]
   • Strategies: Incorporate digital channels (SEO, PPC, influencer collaborations), potential traditional media, and partnership opportunities.
   • KPIs: Define 3-4 Key Performance Indicators to measure success, such as [e.g., website conversion rate, lead generation numbers, sales figures].

• Also Check: Complete ChatGPT Prompt Toolkit for Modern Marketers

 

II. Sales & Customer Relationship Management

Streamline your sales process from outreach to closing.

1. Personalized Cold Outreach Email
   Act as a Business Development Representative. Draft a personalized cold email to [Prospect's Name], the [Prospect's Title] at [Prospect's Company].
   • My Company’s Value: We provide [Your Product/Service] that helps businesses like theirs [Key Benefit].
   • Personalization: Reference a specific point of interest, like [Their recent funding round, a post they wrote on LinkedIn].
   • Goal: Book a 15-minute discovery call.
   • Tone: Keep it concise, professional, and respectful, ending with a clear question.
2. Compelling Sales Pitch
   Write a persuasive sales pitch for our [Product/Service], tailored to convince [Specific Client Type, e.g., busy HR managers].
   • Highlight unique benefits like [Unique Benefit 1] and [Unique Benefit 2].
   • Address common objections such as [Common Concern 1].
   • Include a strong call-to-action to [e.g., book a demo].
3. Handling Sales Objections
   I am a salesperson for [Your Product]. A prospect has raised the following objection: “[Paste Prospect's Objection Here]“. Our key differentiators are [Differentiator 1, Differentiator 2].Provide 3 different strategies to respond. Frame the responses to:
   • Acknowledge and validate their concern.
   • Reframe the issue around value and ROI, not just price.
   • Ask an open-ended question to uncover the root cause of the objection.

• Also, check prompts to Unlock Sales Mastery

 

III. Customer Support & Service

Deliver exceptional support and build customer loyalty.

1. Empathetic Customer Complaint Response
   Act as a senior customer support specialist. A customer is upset about [Specific Issue, e.g., a late delivery].Draft a professional and empathetic response that:
   • Acknowledges their frustration and sincerely apologizes for the problem.
   • Clearly explains the proposed solution: ['we are shipping a replacement immediately'].
   • Offers a small gesture of goodwill, such as [a 10% discount on their next order].
   • Provides a direct contact or ticket number for follow-up.
2. Chatbot Script & Response Generation
   Develop a comprehensive chatbot script for our company to handle tier-1 customer support.The script must include:
   • Solutions: For common issues like [Return Policy], [Shipping Times], and [Feature Functionality].
   • Escalation Protocols: Clear instructions for how to handle complex problems that require a human agent.
3. Proactive FAQ Content Creation
   Generate a list of Frequently Asked Questions (FAQs) for our new product: [Product Name].Create detailed questions and clear, concise answers for categories like:
   • Product Features
   • Pricing & Billing
   • Troubleshooting
   • Account Management
4. Analyzing Customer Feedback
   Analyze the following customer feedback collected over [the last quarter] for our [Product/Service].
   • Feedback Source: [Paste customer feedback data here or describe the source, e.g., survey results, support tickets].

   Identify the following:

   • Key positive themes.
   • Recurring pain points or areas of dissatisfaction.
   • Actionable suggestions for improvement, prioritized by impact.

 

IV. Human Resources & Team Management

Streamline hiring, development, and internal operations.

1. Detailed and Engaging Job Description
   Act as an experienced HR Manager. Write a compelling job description for a [Job Title] position.
   • Company Culture: Reflect our culture of [e.g., collaboration and innovation].

   The description must include:

   • An engaging “About Us” section.
   • A bulleted list of key Responsibilities.
   • A bulleted list of required Qualifications.
   • A list of key Benefits.
2. Structured Interview Questions
   Generate a set of interview questions for the role of [Job Title].
   • Critical Competencies: [Problem-Solving], [Team Collaboration], [Project Management].

   For each competency, create 3-4 questions, including:

   • Behavioral Questions (e.g., “Tell me about a time when…”)
   • Situational Questions (e.g., “Imagine you are faced with X…”)
3. New Hire Onboarding Checklist
   Develop an onboarding checklist for new hires in the [Sales Department].
   • Timeframe: The checklist should cover key activities for their first [e.g., week, 30 days].
   • Activities: Include items like [essential paperwork], [system access setup], [introductory meetings], and [initial training modules].
4. Performance Evaluation Framework
   Develop a performance evaluation framework for the [Marketing Specialist] role.The framework should include:
   • KPIs: 3-5 relevant Key Performance Indicators.
   • Competency Assessments: For skills like [Communication] and [Problem-Solving].
   • Feedback Mechanism: A structured process using [e.g., self-assessment, manager review].
5. Company Policy Drafting
   Help me draft a clear and comprehensive company policy on [Remote Work].Ensure it covers key areas like:
   • Eligibility and expectations.
   • Responsibilities for employees and managers.
   • Security protocols.
   • Procedures for equipment use.

 

V. Business Strategy & Innovation

Leverage AI for analysis, planning, and forward-thinking decisions.

1. In-Depth SWOT Analysis
   Act as a senior business strategist. Conduct a detailed SWOT analysis.
   • Company: [Your Company Name]
   • Industry: [Your Industry]
   • Context: We are currently facing [e.g., increased competition].

   Identify potential Strengths, Weaknesses, Opportunities, and Threats. Present the output in a four-quadrant table and provide a strategic implication for each point.

2. Competitive Analysis Framework
   Act as a market intelligence analyst. I need to conduct a competitive analysis of [Competitor's Name].Provide a detailed breakdown structured in the following sections:
   • Product Offering & Value Proposition
   • Pricing Strategy
   • Marketing & Messaging
   • Perceived Strengths & Weaknesses
   • Conclusion with 3 strategic takeaways for my business.
3. Market Trend Summary
   Summarize the top 3-5 latest trends in the [Renewable Energy Sector] that could significantly affect [our solar panel sales]. For each trend, briefly explain its potential positive or negative impact.
4. Innovative Idea Generation
   Generate 3-5 innovative product or service ideas for our [Eco-friendly Home Goods Line] that leverage [AI Personalization] to solve the customer pain point of [Difficulty finding sustainable alternatives]. Briefly outline how these ideas align with market trends.
5. Executive Summary for a Business Plan
   Draft an executive summary for a business plan for [Launching a mobile app for local artisans].
   • Target Audience: [Potential Investors]

   Ensure it covers: the problem, solution, target market, competitive advantage, team, financial summary, and funding request.

 

VI. Financial Planning & Budgeting

Structure your financial strategy and track performance.

1. Budget Allocation Plan
   Assist me in creating a budget plan.
   • Financial Goal: [e.g., Reduce operational expenses by 15%]
   • Time Period: [The next fiscal year]
   • Expense Categories: Allocate our budget across [Marketing], [R&D], [Staffing], etc.
   • Tracking: Suggest how to track progress toward the goal.
2. Financial Forecast & Strategy
   Prepare a detailed financial forecast for our [SaaS Business] for the next [12 months].
   • Incorporate projections for revenue streams and operating expenses.
   • Analyze how factors like [Anticipated market trends] could impact financial stability.
   • Provide 2-3 recommendations for cost optimization.

 

VII. Legal & Crisis Management

Prepare for challenges and protect your business.

1. Crisis Communication Strategy
   Outline a crisis communication strategy for responding to a [Negative viral social media post].The strategy should include:
   • Immediate Steps: Internal notification, forming a crisis team.
   • External Communication: Key messages, channels to use, designated spokesperson.
   • Stakeholder Management: Plans for customers, employees, and investors.
2. Legal Document Outline (NDA)
   Draft an outline for a Non-Disclosure Agreement (NDA).
   • Purpose: For use when discussing [Proprietary Technology] with [Potential Partners].

   The outline must include key clauses such as:

   • Definition of confidential information.
   • Obligations of the receiving party.
   • Term/duration of confidentiality.
   • Exclusions from confidential treatment.
   • Remedies for breach.